Good morning.
As per our conversation this morning in the conference room:
Ms. Ward conferenced with all three students. After the conversation with all three, two admitted to using AI and the third student Ms. Ward came to the conclusion the individual had not used AI. The two students who admitted using AI are currently working on tasks to recover their averages.
As she explained to you in the conversation from the other day, she is not using an AI flagging program, but using the Google Doc editing history.
The procedure she uses is the following:
1) On most papers, the students are given a process document in which to complete the steps of the paper. If she suspects AI (usually due to an inconsistency between the student’s usual level of writing and the level demonstrated in the assignment), she first checks to see if they used the process document.
2) If the student didn’t use or didn’t complete the process document prior to submitting the completed paper, she then checks the document history in Google Docs to see if large blocks of text were pasted into the document all at once, rather than drafted.
3) If students say they wrote their draft in a separate document rather than the document they turned in, she asks for access to that document and looks at the history of that document for evidence of actual drafting rather than cut/paste.
4) If after these steps she is not satisfied that this is the student’s work, she will conference with them and ask them to explain their writing process.
We also discussed your email from May 13th, and that the district policy is no student will receive a quarter/final grade below 50%. There is not a policy that states the minimum is 65%.
Finally, you stated in the email "it was agreed that you would ensure a safety protocol going forward to avoid this," where the discussion about AI was never a part of the discussion. Our meeting on March 1st, we did agree upon that the Infinite Campus grade would match the spreadsheet Ms. Ward uses to calculate averages.
Thank you,
Amber Grant
